Online screening questionnaire – Planning in academia

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Step 1 of 17

Thanks!

Before we begin, I would like to assure you of our commitment to privacy protection and that any information you provide will be treated confidentially, stored securely, and deleted when no longer needed. Neither your name nor the name of your organisation will be revealed to any third party not connected with this study, and you will be given the opportunity to remain anonymous.

Your information is used solely for the purposes outlined in this survey. We will keep your data confidential and never sell or resell it for any other purpose. Participation is voluntary and can be discontinued at any time.

Can we proceed based on the above?*

Yes

Thank-you for the time you have taken to review this discussion – I will contact you about different projects in the future, if this is of interest to you?

SQ 1) Are you currently employed by a higher education institution (university, business school, engineering school, or equivalent)?*

a) Yes

b) No

Please select one option: SINGLE CODE

SQ 2a) What type of institution do you work for?*

Please record above

SQ 2b) What country are you based in?

Please record above

SQ 3a) What is your current job title?*

a) Academic category

b) Facilities / Logistics

c) Other

Please select one option: SINGLE CODE

SQ 3bi) More specifically, is your job title?*

a) Academic Programme Director / Director of studies /

b) Academic Coordinator / Programme coordinator / Course coordinator

c) Academic Planning Manager

d) Academic Scheduling Manager / Head of timetabling /

e) Timetabling Officer

f) School administrator / Academic administrator / Student Systems Manager

g) Faculty Member / Lecturer / Academic staff

h) Other (please describe below)

Please select one option: SINGLE CODE

Please describe below*

SQ 3bii) More specifically, is your job title?*

a) Campus Operations Manager

b) Room Scheduling Manager / Room Booking coordinator

c) Facilities Manager

d) Central Timetabling & Room Booking Office

e) Other (please describe below)

Please select one option: SINGLE CODE

Please describe below*

SQ 4) Approximately how many students are enrolled at your institution?*

a) Fewer than 500

b) 500 – 1,999

c) 2,000 – 9,999

d) More than 10,000 (please specify below)

Please select one option: SINGLE CODE

Please specify below*

SQ 5) Are you directly involved in course planning or scheduling activities?*

a) Yes – I define academic schedules (courses, groups, teaching formats)

b) Yes – I manage room allocation and physical resources

c) Yes – I handle both academic and room planning

d) No

Please select one option: SINGLE CODE

SQ 6) Which of the following activities are part of your responsibilities?*

a) Designing course timetables

b) Managing faculty availability

c) Managing student group allocation

d) Planning 1-to-1 or small group sessions

e) Allocating classrooms or lecture halls

f) Managing room equipment requirements

g) Managing room capacity and occupancy

h) Resolving scheduling conflicts

i) Overseeing or configuring planning software

j) Other (please specify below):

Please select one or more options: MULTICODE

Please specify below*

SQ 7) How would you describe the overall complexity of scheduling in your institution?*

a) Low (limited constraints, small coordination needs)

b) Moderate

c) High (multiple constraints, frequent conflicts, room/equipment constraints)

d) Very high (multi-campus, hybrid formats, large student cohorts, complex resource allocation)

Please select one option: SINGLE CODE

SQ 8) What tools do you currently use for planning and scheduling?*

Please specify above: ONE OR TWO SENTENCES

SQ 9) What tools do you use to publish and view schedules for students and faculty?*

Please record above: ONE OR TWO SENTENCES

Thank you for taking the time to complete these screening questions.

Please note that if you are accepted, your interview will be recorded and transcribed, but only the project teams will have access to this material.
If interviewed, your recordings will not be used for marketing purposes or shared with any third parties. You have the right to access, correct, or withdraw your data from this research at any time, or to restrict or object to its processing.
If you choose to withdraw, please contact us, and all recordings will be immediately deleted.
All recordings and transcripts will be deleted once the project is complete, and any resulting analysis will be depersonalised to protect your anonymity.

SQ 10) For this session, will you have access to a desktop device or laptop with a working camera and microphone?*

a) Yes

b) No

Please select one option: SINGLE CODE

SQ 11) For this session, will you have access to / are you willing to download Google Meet on your desktop device or a laptop?*

a) Yes

b) No

Please select one option: SINGLE CODE

APPOINTMENT

Thank you - I’d be grateful if you could advise of two or three suitable interview times, so that we can speak for up to 75 minutes.*

Earliest Date and Time*

Next Date and Time (if available)

Thank-you - I would be grateful if you could confirm a few final details:

Your Name*

Your exact Job Title*

Job title of person you report to*

Company name*

Phone (inc international dialling code)*

Email*

LinkedIn profile link